Meeting of Board Director:
Notice of Board Meeting to all the directors of
company at least 7 days before the date of Board
Attach Agenda of Board Meeting along with Notice
2: Hold A Board Meeting: Hold the Board meeting of Company
for following purposes:
before Board Suggestions for New names.
Board Resolution after Selection of Names.
to Directors of company to make Application with
ROC for Name approval
3: File – e-form- INC-1 with ROC:
File form INC-1 with ROC for approval of name:
of Board Resolution.
of Owner of Trade Mark or the applicant of
[If proposed name(s) are based on a
registered Trade Mark or is a subject
an application pending
for registration under the Trade
Mark Act, 1999]
4: Name Approval Certificate from ROC,
if applied name are available.
5: Call Meeting of Board Director:
Issue Notice of Board Meeting to all the directors
of company at least 7 days before the date
of Board Meeting.
Attach Agenda of Board Meeting along with Notice.
6: Hold Board Meeting: Hold the Board meeting of
Company for following purposes:
Name Availability Certificate before
Day, Date, Time of Extra-ordinary General
Draft Notice of Extra-ordinary General
Meeting before Board.
to Director to issue Notice
of Extra-ordinary General
Extra-Ordinary General Meeting:
Atleast 21 clear days Notice of Extra-ordinary
General Meeting along with explanatory
statement through Electronic Mode
or in Writing to:
All the Directors of Company.
All the Members of Company
Auditor of Company.
notice shall specify the place, date, day
and time of the meeting and contain a statement
on the business to be transacted at the EGM.
Director & Company Secretary
of company to issue notice of EGM.
8: Hold Extra-Ordinary General Meeting:
whether auditor is present, if not.
Then Leave of absence is Granted or Not. (As
Approval of Alteration in MOA & AOA.
9: Filling of e-Form with ROC:
1) E-form MGT-14 within 30 days of passing
of Special Resolution.
along with Explanatory Statements.
True Copy of Special Resolution.
Altered in MOA & AOA.
of General Meeting.
2) E-form INC-24 within 30
days of passing of Special
along with Explanatory
True Copy of Special
Altered in MOA & AOA.
of General Meeting
10: After completing Above
Procedure ROC will
issue a New Certificate
No. – 25.
(Rule-29 of THE
Companies (Incorporation) Rules, 2014). Name will
from the date
of issue of Certificate.
(*** MOA is a
MOA form the
constitution , define
the kind of
business to be undertaken,
and the means by
which the shareholders
exert control over
the board of directors